Finance Admin

1. BASIC FUNCTION:

The Finance Admin is responsible for managing the accounting and finance functions of the company’s business units. These functions encompass Billing and collection processes, ensuring timely payment from clients, inventory management and maintaining accurate financial records. This role requires frequent field visits to clients to assist the hospitals in the Billing reconciliation and income report generation, payment collection, credit assessment, inventory management and relationship management. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a deep understanding of credit management and accounting principles.

B. DUTIES AND RESPONSIBILITIES:

1. Billing reconciliation assistance
   1. Assist the hospital supervisors in the reconciliation of the weekly/monthly hospital billings.
   1. Maintain accurate and up-to-date records of the Billed and Unbilled services.
   1. Prepare regular reports of the rendered services (billed and unbilled)

• Credit Management:
  • Assess and evaluate creditworthiness of new and existing clients.
  • Establish and review credit limits and terms for clients based on financial analysis and company policies.
  • Monitor client accounts to identify and mitigate potential credit risks.

• Collections:
  • Conduct regular field visits to clients to collect outstanding payments.
  • Develop and implement effective collection strategies to ensure timely payment.
  • Negotiate payment plans and terms with clients when necessary.
  • Resolve disputes and discrepancies related to invoices and payments.

• Account Management:
  • Maintain accurate and up-to-date records of all Billing and collection activities.
  • Prepare regular reports on hospital revenues, account status, collection efforts, and outstanding balances.
  • Collaborate with internal teams to address any issues affecting client accounts.

• Inventory Management
  • Assist the corporate finance in ensuring the correctness of the inventory reports both for supplies and equipment prepared by the hospital supervisors.
  • Ensure that inventory management processes and controls are observed.
  • Aids in preparation of management reports for asset monitoring and optimization.

• Relationship Management:
  • Build and maintain strong relationships with clients to facilitate effective credit and collection processes.
  • Provide excellent customer service and address client inquiries and concerns promptly.

• Compliance and Reporting:
  • Ensure compliance with company policies, industry regulations, and legal requirements related to credit and collections.
  • Assist in the preparation of financial statements and reports as required.